Interested in Hosting an
Event with Woodsy Owl?

event TYPES

  • Event Length: 2–4 hours
    This option is ideal for shorter events, held indoors or outdoors, especially in limited-space settings.

    What’s Included:

    • NWRF staff travel

    • Woodsy costume*

    • Swag kit and shipping (handouts, stickers, wristbands, etc.)

    • Social media promotion**

    • Signage and design support

    *Subject to availability
    **Coordinated in advance with event host

  • Event Length: 3–5 hours

    This option is ideal for events scheduled on a short turnaround, held indoors or outdoors, particularly in limited-space settings.

    What’s Included:

    • Branded setup and shipping (one tent, step and repeat, table, chairs, banners, and t-shirts or sweatshirts for volunteers)

    • NWRF staff travel

    • Woodsy costume*

    • Swag kit and shipping (handouts, stickers, wristbands, select premium giveaways, etc.)

    • Social media promotion**

    • Signage and design support

    *Subject to availability
    **Coordinated in advance with event host

  • Event Length: 3–5 hours

    This option is ideal for well-organized events with at least one month of lead time for promotion. Requires an outdoor space with delivery access.

    What’s Included:

    • Branded setup and shipping (two tents, step and repeat, table, chairs, banners, and t-shirts or sweatshirts for volunteers)

    • The Battery Network OneDrums or disposal boxes***

    • NWRF staff travel

    • Woodsy costume*

    • Swag kit and shipping (handouts, stickers, wristbands, select premium giveaways, etc.)

    • Social media promotion**

    • Signage and design support

    *Subject to availability
    **Coordinated in advance with event host
    ***Cost vary depending on location

  • Event Length: 3–5 hours

    This option is ideal for well-organized events with at least one month of lead time for promotion. Requires an outdoor space with delivery access.

    What’s Included:

    • Woodsy’s interactive “Find All the Batteries” Airstream, delivered to the event site

    • Branded setup and shipping (two tents, step and repeat, table, chairs, banners, and t-shirts or sweatshirts for volunteers)

    • The Battery Network OneDrums or disposal boxes***

    • NWRF staff travel

    • Woodsy costume*

    • Swag kit and shipping (handouts, stickers, wristbands, select premium giveaways, etc.)

    • Social media promotion**

    • Signage and design support

    *Subject to availability
    **Coordinated in advance with event host
    ***Cost is based on location

Download Brochure

event Guidelines

  • We want your event with Woodsy Owl to be a success. To ensure everything runs smoothly, each event type requires a specific number of staff and volunteers.

    NWRA can typically provide up to three staff members (depending on the event type). Host organizations are responsible for supplying additional volunteers based on the event format and logistics. The estimated total number of people needed for each event type is listed below.

    Woodsy-Only Educational Outreach
    Total people needed: 3–4

    Educational Pop-Up
    Total people needed: 4–5

    Pop-Up Take-Back
    Total people needed: 4–5

    Woodsy’s Airstream / Pop-Up Take-Back
    Total people needed: 5–6

    Please note:

    • If your event includes additional drop-off locations, plan to add at least 2–3 additional volunteers per site.

    • The totals above include one volunteer to wear the Woodsy costume.

  • To bring Woodsy Owl to life at your event, your organization will need to provide someone to wear the costume or hire a professional performer. NWRF staff will provide all necessary instructions to ensure a great experience.

  • For public-facing events, we recommend allocating a promotional budget of $2,000–$8,000 to support geo-targeted social media outreach. Strategic promotion helps drive attendance, maximize battery collection, and ensure overall event success.

    Collection costs vary based on the event location and logistics. Additional details will be provided as we discuss your specific event plans.

  • If you’re interested in having Woodsy’s Road Tour coincide with an existing event, reach out to us and we’ll explore availability.

    Advance planning is key to a successful event. We ask that you contact us at least four weeks prior to your desired event date.

    All event details and logistics should be finalized no later than two weeks before the event. This allows adequate time for coordination, promotion, and preparation to ensure a successful experience.

Please review the event request guidelines before submitting the form. A member of our team will follow up with you within 72 hours.